Traveling for your business makes you money. You or one of your employees might need to travel for a vital business meeting, to attend a special conference, or to meet one-on-one with an important client. Whatever the traveling purpose might be, it’s going to be something that will help your company.

In the long run, look at business travel as an investment. You would not put your money into something that is not bringing in any profit. Use these 14 tips to save more of your company’s money while traveling to help achieve the same result.

  1. Only travel when necessary. If your meeting can be held over a program like Skype or Google Hangout, you’re going to be saving money. You can still get the same conversation going, just over a screen instead of in person.
  2. Book your trip as soon as the meeting gets confirmed. The closer you get to the meeting, the higher the flight and hotel rates.
  3. Block trips together. If you have three different clients in the same city or area, plan their meetings around each other. If your employee stays a couple of days longer to meet with extra clients, you won’t have to pay for those additional flights to the same location.
  4. Use your company’s credit card. When planning a trip, don’t reimburse your employee with a check or cash, put everything on your company’s bill. You’ll be able to start racking up travel points, which you can turn in later for other trips.
  5. Travel with Carry-On only. If your employer will only be gone for a few days, try and see if they can fit everything they need into a bigger carry-on . You won’t have to pay extra baggage fees and you can still bring a “personal” item (briefcase, large purse, laptop) and an approved item” (jacket, sweatshirt, umbrella) in addition to the carry-on with most airlines.
  6. Go through airline websites. It’s easier to find cheaper and more frequent flights on the airlines actual website vs. going through a travel site.
  7. Invest in packages. By upgrading to a package that comes with a flight and a rental car, you’re going to save, rather than making two separate purchases.
  8. Do your homework. Before you buy a plane ticket or a hotel room because it seems the cheapest, check out other nearby deals. Doing that extra research can help you save in the long run.
  9. Find a hotel near your meeting spot. Avoid those extra rental car charges and gas altogether by being in walking distance to the meeting space.
  10. Eat the hotel package. If your hotel offers a complimentary breakfast or a discounted dinner at their restaurant, take it. It’ll be cheaper than finding an alternative elsewhere.
  11. Choose a large lunch. Lunchtime meals are always cheaper than dinner. Filling up on lunch means a smaller purchase at dinner.
  12. Give your employee a budget and reward them for sticking to it. If your employee stays under your company’s budget, they’re helping you save money. Reward them with gift cards or free dinners. They’ll be more inclined to saving you money.
  13. Use a home sharing service. By staying in somebody’s rented out home, you be paying less money than you would a hotel, and you can utilize the kitchen.
  14. Treat your employees equally. If they see you flying first class while they’re sitting back in economy with a budget, they’re going to question why you’re trying to save money.

If you live in the Cumberland County area and are looking for more small business advice, give us a call at 856.794.8400.